WHO WE ARE
Whether in your home, office or out in your community, the buildings, spaces, and infrastructure that surround you must be safe, structurally sound, and resilient. It’s our mission to advance our built environment for the public interest.

The National Institute of Building Sciences is an independent 501(c)(3) non-profit, non-governmental organization that supports advances in building science and technology. We were established by the U.S. Congress in the Housing and Community Development Act of 1974, Public Law 93-383. We are an authoritative source that bring together experts from throughout the public and private sectors, across the building industry, design, architecture, construction, government, and academia. We lead coalitions and work toward consensus solutions to ensure our buildings, lifeline infrastructure, and communities remain safe for current and future generations.

SUMMARY
This role is responsible for providing multi-faceted administrative support to the CEO. Administrative tasks may include but not be limited to managing the CEO’s calendar, responding to administrative-related emails and phone calls, and making complex travel arrangements. Assisting the CEO in ensuring productive interactions with staff, board members and the public are a primary focus. This individual will conduct research for the CEO. This position will also provide support to the events team as directed by the Chief of Staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Administrative Support for the CEO:

• Serve as a liaison between CEO and Board of Directors, staff and other volunteers on scheduling and other administrative matters.
• Handle a wide range of administrative and support tasks while independently initiating and implementing processes to manage projects, information, and people.
• Cultivate and maintain positive and strategic relationships at all levels of the organization.
• Use discretion, judgment, and knowledge of the organization to facilitate activities of the Executive Office and maintain confidentiality.
• Conduct research and information gathering, prepare reports or other summaries on findings.
• Prepare and edit correspondence, reports, documents, memoranda, and articles from drafts and other guidance generated by the CEO and Chief of Staff, and where necessary, composing letters to respond to routine questions or requests for information.
• Maintain system of record-keeping for: 1) correspondence to board members; 2) board member records; 3) board and committee rosters and records; 4) information relevant to NIBS activities; 5) conferences and other events of interest to the organization and CEO; and 6) past board member records.
• Manage CEO’s schedule, assist meeting preparation, and track follow-up tasks.
• Schedule and prepare necessary materials for senior staff meetings.
• Make travel arrangements for CEO. Compile and submit expense reports for the CEO.
• Process membership renewal notices and subscriptions for the CEO as directed.
• Catalog and maintain archived materials as directed by the CEO and Chief of Staff.
• Support the coordination of Institute events such as annual conferences, receptions, board dinners, open houses and other events as directed by the CEO.

Liaison to the Board of Directors:

• Assist Chief of Staff prepare the agenda and compile materials necessary for Board of Directors meetings as necessary or directed by the CEO.
• Assist in managing travel arrangements for board members.
• Assist in the preparation of meeting room for Board of Director and other meetings as appropriate.
• Attend Board of Directors and other meetings, taking notes of proceedings and preparing draft minutes, as directed by the CEO and Chief of Staff.
• Assist in updating board materials when changes occur, including organizational charts, database records and board manuals for distribution as directed by the CEO and Chief of Staff.
• Maintain board member contact information for CEO and Chief of Staff.
• Work closely with the CEO and Chief of Staff to provide guidance on governance as needed to ensure efficient and compliant operations of the Board of Directors and its committees; update board policy manual and board processes and recommend changes to same; interpret and apply policies, as well as best practices.
• Coordinate implementation of board processes, including voting on ballots between board meetings.

SUPERVISORY RESPONSIBILITIES
Not applicable.

QUALIFICATIONS
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific skills include:

• Professional demeanor and ability to maintain confidentiality.
• Strong customer service and interpersonal skills with ability to provide VIP-level of customer care.
• Strong organizational skills, attention to detail and ability to multi-task.
• Ability to work independently, as well as to handle multiple priorities.
• Strong computer skills including advanced skills in Microsoft Word, Excel and PowerPoint.
• Strong verbal and written communication skills are required in daily contact with NIBS members, volunteer leadership, and staff.
• Excellent grammar.
• Experience with making travel arrangements.
• Ability and willingness to travel up to 25%.

EDUCATION and/or EXPERIENCE

• 10+ Years office management, executive assistant, and other administration support experience required.
• 5+ Years relationship management and/or project coordination experience preferred.
• Familiarity with organizing and managing in-person or virtual meetings and events.

BENEFITS
NIBS offers a competitive benefit package including fully paid health care premiums for medical, dental, and vision.

HOW TO APPLY
If you feel you are a great fit for this role, please send your resume, cover letter, and salary requirement to jobs@nibs.org today!

WHO WE ARE
Whether in your home, office or out in your community, the walls that surround you must be safe, structurally sound, and sustainable. It’s our job to make that happen.

The National Institute of Building Sciences is an independent 501(c)(3) non-profit, non-governmental organization that supports advances in building science and technology. We were established by the U.S. Congress in the Housing and Community Development Act of 1974, Public Law 93-383. Congress recognized the need for an organization to serve as an interface between government and the private sector – one that serves as a resource to those who plan, design, procure, construct, use, operate, maintain, renovate, and retire physical facilities.

We bring together experts from throughout the building industry, design, architecture, construction, and government. We lead conversations to ensure our buildings and communities remain safe, and we work to seek consensus solutions to mutual problems of concern.

SUMMARY
This role will coordinate the administrative operations of the ongoing projects conducted by the NIBS. The ideal candidate for this position possesses a positive attitude, a strong work ethic, strong time management and multi-tasking skills, and is highly adaptable. The Project Management Administrator ensures NIBS program and project managers can focus on the tasks that ensure our projects are delivered on time and with great quality.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Program and Project Management Administration:

• Assist program and project managers in administration functions and processes.
• Maintain and update budgets as project progresses and support invoicing and contract administration duties
• Monitor moving parts of the project keeping them synchronized and moving forward.
• Prepare, organize, and distribute project materials.
• Attend assigned project meetings and record minutes.
• Track and report project metrics.
• Analyze project data and produce progress reports.
• Support the Project Management Organization within NIBS
• Assist in the development, maintenance, and administration of key standard operation procedures, e.g. a Quality Management Plan
• Help prepare project presentations.
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES
Not applicable.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific skills include:

• Understanding of project work plans, schedules, staffing, and budgets.
• Familiarity with Federal Contracting, associated terminology, and requirements.
• Ability to work on multiple projects.
• Proficiency in MS Project, or similar Project Management tools preferred.
• Proficiency in Microsoft Office Suite.
• Ability to work in a team environment.
• Ability to effectively meet deadlines.
• Excellent communication skills, both oral and written.
• Proficiency in Microsoft Suite (Excel, Word, etc.)
• Some working knowledge of the building industry.
• Extremely organized and focused.
• Team player.
• Propensity for multi-tasking.
• Results driven.

EDUCATION and/or EXPERIENCE

Bachelor’s degree required. Minimum 5 years related experience and/or training; or equivalent combination of education and experience.

BENEFITS
NIBS offers a competitive benefit package including fully paid health care premiums for medical, dental, and vision.

HOW TO APPLY
If you feel you are a great fit for this role, please send your resume, cover letter, and salary requirement to jobs@nibs.org today!

WHO WE ARE
Whether in your home, office or out in your community, the walls that surround you must be safe, structurally sound, and sustainable. It’s our job to make that happen.

The National Institute of Building Sciences is an independent 501(c)(3) non-profit, non-governmental organization that supports advances in building science and technology. We were established by the U.S. Congress in the Housing and Community Development Act of 1974, Public Law 93-383. Congress recognized the need for an organization to serve as an interface between government and the private sector – one that serves as a resource to those who plan, design, procure, construct, use, operate, maintain, renovate, and retire physical facilities.

We bring together experts from throughout the building industry, design, architecture, construction, and government. We lead conversations to ensure our buildings and communities remain safe, and we work to seek consensus solutions to mutual problems of concern.

SUMMARY
The Solutions Engineer/Developer at the National Institute of Building Sciences plays a pivotal role in advancing the organization’s technological capabilities and delivering innovative solutions to support public and private sector clients. This role involves developing and managing tools and systems for Building Information Management (BIM), Digital Twins, and Artificial Intelligence (AI), with a focus on prototyping, documentation, and database management. The Solutions Engineer/Developer ensures that projects align with organizational objectives and industry standards, leveraging cutting-edge technologies to improve workflows, enhance data governance, and provide actionable insights. The role demands strong analytical skills, proficiency in data manipulation, and a solid understanding of data governance principles. Strong technical acumen, problem-solving skills, and a collaborative mindset are essential for success in this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Develop, test, and implement tooling and documentation workflows for Building Information Management, Digital Twins, and AI-related projects.
• Utilize tools such as Google Sheets, Azure Dev Ops, Power Automate/BI, Power Apps, SQL Server, and Filemaker to create streamlined workflows and processes.
• Prototype and test new tools and capabilities to enhance system functionality and user experience.
• Document processes and Standard Operating Procedures (SOPs) to ensure consistency and compliance across teams.
• Design, develop, and manage databases to support project needs, ensuring data integrity and accessibility.
• Collaborate with cross-functional teams to align solutions with business objectives and technical requirements.
• Generate and maintain frameworks to guide data governance and integration strategies.
• Support and document interoperability and data exchanges between various systems and platforms.
• Provide recommendations for integrating new systems with existing workflows, technologies, and infrastructure.
• Create and manage test datasets for evaluating tools and systems in real-world scenarios.
• Maintain and update organizational dashboards for real-time data visualization and decision-making.
• Monitor industry best practices, emerging technologies, and state-of-practice methodologies to drive innovation.
• Facilitate workshops, training sessions, and collaborative meetings to gather feedback and foster project alignment.
• Follow privacy, security, and data protection procedures within data handling processes.

SUPERVISORY RESPONSIBILITIES
N/A

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific skills include:

• Develop, test, and implement tooling and documentation workflows for Building Information Management, Digital Twins, and AI-related projects.
• Utilize tools such as Google Sheets, Azure Dev Ops, Power Automate/BI, Power Apps, SQL Server, and Filemaker to create streamlined workflows and processes.
• Prototype and test new tools and capabilities to enhance system functionality and user experience.
• Document processes and Standard Operating Procedures (SOPs) to ensure consistency and compliance across teams.
• Design, develop, and manage databases to support project needs, ensuring data integrity and accessibility.
• Collaborate with cross-functional teams to align solutions with business objectives and technical requirements.
• Generate and maintain frameworks to guide data governance and integration strategies.
• Support and document interoperability and data exchanges between various systems and platforms.
• Provide recommendations for integrating new systems with existing workflows, technologies, and infrastructure.
• Create and manage test datasets for evaluating tools and systems in real-world scenarios.
• Maintain and update organizational dashboards for real-time data visualization and decision-making.
• Monitor industry best practices, emerging technologies, and state-of-practice methodologies to drive innovation.
• Facilitate workshops, training sessions, and collaborative meetings to gather feedback and foster project alignment.
• Follow privacy, security, and data protection procedures within data handling processes.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree from an accredited institution recognized by the U.S. Department of Education.
• Minimum five years of experience in developing technical solutions./li>
• Proven experience in designing and documenting workflows, processes, and systems.
• Must have or be able to obtain at a minimum, an interim Secret security clearance prior to entry on duty, and then obtain and maintain a Secret security clearance throughout the period of employment.
• Must be a U.S. citizen and have a valid Passport.

BENEFITS
NIBS offers a competitive benefit package including fully paid health care premiums for medical, dental, and vision.

HOW TO APPLY
If you feel you are a great fit for this role, please send your resume, cover letter, and salary requirement to jobs@nibs.org today!