Armed Forces Pest Management Board

Technical Information Memorandum No. 18

Installation Pest Management Program Guide


Published and Distributed by the
DEFENSE PEST MANAGEMENT INFORMATION ANALYSIS CENTER
Forest Glen Section
Walter Reed Army Medical Center
Washington, DC 20307-5001
February 1987

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Table of Contents



•ACKNOWLEDGMENTS •FOREWORD •INTRODUCTION •MODEL PEST MANAGEMENT PROGRAM 
•Introduction •Program Operations •Program Management •Facilities •
Health and Safety •Regulatory Compliance •Local Coordination •
Environmental Protection •Installation Sale or Distribution of 
Pesticides •CONDUCT OF REVIEWS •Pre-Visit •On-Site •Post-Visit •
APPENDICES •Appendix A - Questions •Appendix B - Installation Points of 
Contact 

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ACKNOWLEDGMENT

This Technical Information Memorandum was prepared by an ad hoc 
Committee of the Armed Forces Pest Management Board (AFPMB) Committee 
members were Mr. Luie C. Stover (USA), Chairman, LTC Jimmy L. Young 
(USA), LTC Joseph E. Farlow (USA), Mr. Richard D. Wells, (USA) CDR 
Herbert T. Bolton (USN), Mr. William A. Gebhart (USN), Mr. Stephan 
Kincaid (USN), LTC Jerry T. Lang (USAF), and Mr. Michael L. Cornelius 
(USAF). This TIM reflects the collective professional opinion of the 
pest management consultants of the Armed Forces Pest Management Board. 
The work of the ad hoc Committee members is greatly appreciated.


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FOREWORD

TIM #18 is not a regulation, nor is it intended as an IG checklist. It 
is a compendium of pest management practices required by law, DoD 
Directives, common features of Service regulations, and recognized pest 
management techniques. It should be used as a tool by program managers 
for internal review of pest management programs. 


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INTRODUCTION

A. This Tim provides information on installation pest management program 
and guidance for evaluation of these programs. It was written to 
establish uniformity in DoD pest mangement programs and to help 
installation personnel, who are responsible for the development and 
performance of pest management plans, and major command (MACOM) pest 
management consultants (PMCs) who are responsible for oversight and 
evaluation of these programs.



B. This TIM reflects the functional elements of an effective program as 
recognized by the DoD Armed Forces Pest Management Board (AFPMB). An 
outline of a model pest mangement program is presented in Section II. 
Section III contains guidance for PMCs in evaluating programs. Section 
IV contains a compilation of questions useful to installation personnel 
and MACOM PMCs in preparation for an on-site program evaluation, and a 
suggested list of installation points of contact.



C. DoD Directive 4150.7 requires that PMC's conduct on-site reviews 
utilizing the guidance in the DoD Directive and this TIM. Service 
regulations may also stress the need for on-site reviews. Informal 
program evaluation or review should be continuous by local personnel; 
however, on-site installation personnel should not conduct formal 
reviews due to the potential for conflict of interest and bias resulting 
from self-evaluation. Annual evaluations of installation programs are 
required if any of the following has occurred:



1. Pest-related losses of material and property totaling more than 
$5000. 
2. Incidence of major pesticide-related problem (fire, contamination or 
poisoning). 
3. A continuing threat, or incidence, of vector-borne disease. 
4. Documented complaints from federal, state, or local pesticide 
regulatory authorities. 
5. Non-compliance with any requirements of DoD Directive 4150.7 or its 
implementing Service directives. Installations may be put on a biennial 
review cycle by the cognizant PMC< IAW the above criteria as outlined in 
DoD Directive 4150.7 

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MODEL PEST MANAGEMENT PROGRAM



INTRODUCTION



1. All installation pest management operations shall be based on 
Integrated Pest Management (IPM), which is a comprehensive approach to 
pest control or prevention that considers various chemical, physical, 
and biological suppression techniques, the habitat of the pest, and the 
interrelationship between pest populations and the ecosystem.



2. This model pest management program is designed as a tool to help 
installations establish and maintain safe, efficient, and 
environmentally sound IPM programs. Its implementation will prevent or 
manage pests that may property, structures, or material.



3. Installation pest management plans are the documents for implementing 
this multi-purpose objective. As a minimum, Plans should:



•a. Describe the relationship between pest management objectives and the 
installation's military mission, the resident installation population, 
and local geographical features. •b. Identify elements of various pest 
management functions and their relationship to each other. Priorities 
should be established for these functions so that resources can be 
wisely managed. •c. Encompass an IPM approach based on environmentally 
sound non-chemical measures and the judicious use of pesticides. •d. 
Establish program compliance with applicable Public Laws, Federal, DoD, 
and military regulations, and AFPMB guidelines. •e. Identify key points 
of contact for implementation and coordination of the entire pest 
management program, e.g., medical, safety, personnel, engineering, 
non-appropriated fund activities, etc. •f. Installation pest management 
plans should be prepared by installation personnel and should contain at 
least the following major headings: •(1) Program Operations •(a) Pest 
Management Functions •(b) Natural Resources Programs •(c) Wood 
Preservation/Protection Programs •(2) Program Management •(a) Workload 
Identification •(b) Program Budgeting •(c) Competency •(d) Support 
Agreements •(e) Contracting •(f) Construction Management •(g) Self-Help 
Pest Control •(h) Records and Reports •(3) Facilities •(4) Health & 
Safety •(a) Medical Surveillance Program •(b) Work Place Monitoring •(c) 
Respiratory Protection Program •(d) Personal Safety •(e) Fire Protection 
and Public Safety •(f) Hazard Communication Program (Right-To-Know) •(5) 
Regulatory Compliance •(a) Pesticide Labels •(b) State and Local 
Regulations •(c) Quarantine •(d) Pesticide Spills •(e) Memoranda of 
Agreement •(6) Local Conditions •(7) Environmental Protection •(a) 
Sensitive Areas •(b) Pollution Abatement and Occupational Safety 
Projects •(c) Pesticide Disposal •(8) Sale and Distribution of 
Pesticides •(a) Commissary •(b) Exchange 


Appropriate attachments such as pesticide inventories, contracts for 
pest control services, SOP's, manpower equations, lease agreements, 
listings of certified personnel, MOA's etc should all be made a part of 
the installation's pest management plan, which is to be reviewed and 
updated annually. Some specific guidance for each major heading is given 
below.



PROGRAM OPERATIONS



1. Pest Management Functions



a. Pest management programs on most installations include: general 
household pests, structural pests, stored product pests, public health 
pests, ornamental and turf pests, and vegetation control. These areas 
dictate the types of pest control certification required of the 
pesticide applicator (s). Some pest management programs are so small as 
to include only one type of pest control, while program at the larger 
end of the spectrum may resemble those for small cities. 



b. Specific areas of concern to the reviewer include: (1) Are pest 
management operations warranted? (2) Are they efficient? (3) Are 
appropriate IPM measures being used? (4) Are pesticides being applied 
only IAW label directions? (5) Are all pest management operations 
documented in the pest management plan? (6) Is the prioritization of 
pest management elements appropriate, and (7) Are the health and safety 
aspects of the pest management operation and the health or economics 
threat of the pest addressed.



c. Priorities established for control are unique to each installation 
because they are based on local conditions. Examples of factors to 
consider in determining priorities include: impact of pests on military 
readiness, cost, effect on moral, health impact, or disease 
transmission, sanitation, damage to structures, other economic losses, 
and fire hazards.



2. Natural Resources Programs



a. Natural resources program (Land Management, Agronomy, Forestry, 
Wildlife) use pesticides for animal control and land management 
programs. Where pesticides are used, the same requirements for pesticide 
applicator training and certification are required for natural resources 
personnel as for pest controllers to ensure that pesticides are used and 
reported properly.



b. Personnel who review natural resources programs which use pesticides 
should determine: (1) Are pesticides being applied IAW label directions? 
(2) Are pesticide applications documented in the installation pest 
management plan? (3) Are all pesticide applications being reported, and 
(4) Are natural resources personnel trained and certified in the 
appropriate pesticide categories?



3. Wood Preservation/Protection Programs. Wood protection programs are 
included in installation pest management plans if wood preservatives 
(pesticides) are used. An effective ground-line inspection and 
maintenance program can greatly prolong the service life of poles and 
result in substantial savings. The reviewer should determine: (1) What 
are the treated wood investments and annual usage? (2) What is the age 
of pole plant in relation of ground-line inspection and treatment? (3) 
Do the procurement specifications properly identify treatment standards, 
and (4) Is quality assurance provided in specifications and upon receipt 
of treated wood?



PROGRAM MANAGEMENT



1. Workload Identification



a. Workload identification is the basis for planning, programming, and 
budgeting the entire program (funding, people, pesticides, equipment, 
shop facilities, etc.). Good pest management plans contain definitive 
program information required to accomplish the pest management mission.



b. Annual work plans (standing job orders) must be current and complete, 
thoroughly address all aspects of the pest management program, and be 
written in clear, concise terms.



c. Service requests (trouble calls) must also be complete and concise.



2. Contracting. Frequently, installation requirements are met, at least 
in part, by using commercial pest control services. When these services 
are used the contracts must receive technical review and approval from 
PMCs. Pesticide applications done by contract have the same recording 
and reporting requirements as those done by in-house forces. Contracts 
should require a Quality Assurance Evaluator (QAE) monitoring plan. 
Installation QAE) monitoring plan. Installation QAE personnel should be 
trained in QAE inspection procedures and operations for the contracts 
they evaluate. Service regulations provide necessary guidance on using 
pest management QAE personnel. The most common types of contracts are 
augmentation contracts for maintenance services, outlease contracts 
which are usually let through natural resources offices for agricultural 
purposes, and pre-construction soil treatment termite control contracts.



3. Construction Management. Coordination mechanisms must be in place to 
assure that necessary pest management construction/protection procedures 
are used from the outset for all construction projects at the 
installation level. All plans and specifications should be reviewed by 
qualified design review personnel that have had some training in pest 
management. All pesticide usage in repair or construction projects 
should be reported for inclusion into installation reporting systems.



4. Support Agreements. Many installations enter into support agreements 
with state, local, and federal organizations to receive pest management 
services. Sometimes these are called interservice support agreements 
(ISSA's). Specific areas of concern to the reviewer include: (a) Are 
services being provided to the installation in compliance with 
applicable regulations? (b) Is adequate service received, and (c) Does 
the service effectively assist the installation by reducing manpower 
requirements? 



5. Self-help Pest Control Programs. DoD Directive 4150.7 requires that 
self-help pest control programs be established at all installations so 
that housing occupants can control minor household pests. The objective 
of this program is to have occupants make an effort to practice pest 
control before requesting services from the installation pest control 
shop. Specific areas of concern to the reviewer include: (a) how is the 
program administered? (b) Are proper formulations or application 
equipment dispensed? (c) Are appropriate use and safety instructions 
attached to the product being dispensed? (d) Are adequate records 
maintained? (e) Is pesticide usage reported on DD Form 1532-1 or 
equivalent? (f) Is the program cost-effective, and (g) Is the self-help 
program fully utilized by housing occupants?



6. Program Resources (Current & Proposed). Installation pest management 
personnel must manage their resources effectively.



a. Areas of concern to the reviewer for resource planning and funding 
include: the preparation, execution, timeliness, and prioritization of 
the budget.



b. Specific areas of concern to the reviewer in manpower (staffing) 
planning include: (1) Are grade-level requirements identified? (2) Are 
program deficiencies identified and backlogs documented, and (3) Are 
manpower survey and work load definition studies completed?



c. Specific areas of concern to the reviewer for materials and equipment 
planning include: (1) Do inventories of pesticides and equipment reflect 
control requirements? (2) Is equipment functioning properly, and (3) Are 
materials ordered to meet projected needs?



7. Records and Reports. Pesticide use on DoD property must be reported. 
Pest management operations are reported monthly on DD Form 1532, or 
equivalent. Specific areas of concern to the reviewer include: (a) Is 
all installation pesticide use documented? (b) Are all surveillance 
operations reported? (c) Are non-chemical control methods identified? 
(d) Are the pest management files adequate? (e) Is the reporting 
accurate, and (f) Is the DD Form 1532-1, or equivalent used as a daily 
record of pesticide application?



8. Competency



a. Applicator Personnel. All pesticide applicators and other personnel 
who directly influence the selection and application of pesticides on 
DoD properly must be periodically trained and certified. The pest 
management plan should identify these personnel. Specific areas of 
concern include: (1) certification categories, (2) screening 
candidates/coordination with installation personnel office, (3) percent 
certification (goal = 100%), (4) in-house training programs, and (5) 
recertification training.



b. Quality Assurance Evaluator (QAE) personnel should be DoD-trained IAW 
guidance furnished in implementing Service directives. Areas of concern 
include: (1) QAE training, (2) pest management QAE training, and (3) 
refresher training.



c. Technical References and Operational Guidance. Installation in-house 
pest management personnel should have reference materials available in 
the shop. These references include: (1) periodicals, (2) reference 
publications, and (3) labels/material safety data sheets for each 
pesticide on hand. 



FACILITIES



1. Pest control facilities must be designed with adequate provisions for 
the safe storage and mixing of pesticides, the filling and 
decontamination of equipment, and the health and safety of personnel. 
the site of the facility should incorporate environmental protection and 
security.



2. Particular items to consider include: (a) personnel traffic flow, (b) 
ventilation, (c) emergency equipment, (d) spill kit, (e) physical 
security, (f) shop signs, (g) storage and handling practices, (h) 
plumbing systems, (i) fire protection systems, and (j) disposal 
procedures. 



HEALTH AND SAFETY



1. Medical Surveillance Program. All pest management personnel must 
participate in a medical surveillance program. This program should 
include, at a minimum, annual physical examinations and a blood 
cholinesterase testing (where carbamate or organophosphate pesticides 
are used).



2. Work Place Monitoring. As an employer, the installation is required 
to provide a safe and healthful work place for pest management 
personnel. Annual hazard evaluations by medical department personnel are 
recommended. Areas of concern include: (a) frequency of hazard 
evaluation, (b) hazards to which workers are exposed (i.e. vapors, 
liquids, particulates, electrical, noise), and (c) exposure to 
contaminate equipment.



3. Respiratory Protection Program. Pest control personnel should be 
included in the installation respiratory protection program. The program 
includes: a face fit test, leak test, pulmonary function testing, and 
instruction on the proper use, cleaning and care of respirators. Areas 
of concern include: (a) proper storage, (b) cartridge use log, (c) 
procurement of proper respirators, (d) compliance inspections by health 
and safety personnel, and (e) supervisor's emphasis to insure that 
respirators are worn.



4. Personal Safety, As an employer, the installation must provide pest 
management personnel with adequate protection from exposure to hazards. 
Areas of concern included: (a) availability of adequate protective 
equipment and clothing (b) laundering of protective clothing, (c) 
facilities for emergency decontamination, (d) a shower and change room 
available for daily use, (e) adequate warning signs posted, (f) 
antidotes available at the emergency treatment room for pesticide 
poisoning, and (g) enforcement of safety requirements.



5. Hazard Communication Program (Right-To-Know). Installations are 
required to have a hazard communication program in place, which includes 
having copies of material safety data sheets readily accessible to all 
employees.



6. Fire Protection and Public Safety. The installation emergency 
services (fire/medical/police) should be made aware of the hazards of 
pesticides being used and stored on the installation so that proper 
precautions can be taken in the event of fire, spill or accidental 
poisoning involving pesticides. Areas of concern for there viewers 
include: (a) Are pesticide storage facilities included in the 
installation fire protection plan? (b) Are the shop and dispersal 
equipment secured, and (c) Has a pesticide inventory been provided to 
fire/safety personnel at least annually?



REGULATORY COMPLIANCE



1. Pesticide Labels. Pesticides must be applied in accordance with label 
directions. Specific areas of concern to the reviewer include: (a) Are 
all pesticides used on the installation EPA/state registered? (b) Are 
both target pest and site on the label? (c) Have environmental warnings 
been taken into consideration? (d) Are all pesticide service containers 
labeled (i.e. no unmarked containers), and (e) Is the purchase of 
non-standard pesticides approved by the MACOM PMC?



2. State and Local Regulations. Installation pest management personnel 
will comply with state and local regulations, such as restrictions on 
pesticide applications in sensitive environmental areas and the need to 
obtain permits to perform control in areas where protected/endangered 
species are found. Where compliance questions exist, issues will be 
raised to MACOM, Service Headquarters or the AFPMB as appropriate.



3. Quarantine. Installation pest management personnel shpould be aware 
of quarantines that apply to installation activities. Quarantines may 
involve movement of property into or out of quarantine areas 
(household/retrograde), state permits to move specimens and 
availabililty of segregated storage areas.



4. Pesticide Spills. Pesticides stored and used on the installation 
should be included in the Spill Prevention and Countermeasures Plan 
(SPCCP) and the Installation Spill Control Plan (ISCP). A spill kit 
should be available in the pest management facility.



5. Memoranda of Agreement (MOAs). Installation pest management 
operations may be affected by MOAs with state and local agencies. A copy 
of the MOA, or other applicable documents, i.e. ISSAs, should be 
attached to the installation pest management plan.



LOCAL COORDINATION



Installation pest management personnel should maintain liaison with 
other nearby DoD installations and state/local agencies (such as fish 
and wildlife, county agricultural extension, public health, and mosquito 
control agencies). Coordination should also be maintained with 
installation medical personnel for information on surveillance and 
potential health threats. This contact is the responsibility of the 
installation pest management coordinator.



ENVIRONMENTAL PROTECTION



1. Sensitive Areas. Installation pest management personnel should be 
aware of potential adverse environmental impact of pest management 
operations.



2. Operations of special interest are: (a) use of restricted-use 
pesticides, (b) use of any pesticide that may contaminate surface or 
ground water (aquifer), or cover more than 640 acres in one 
applications; (b) pest management activities which may adversely affect 
endangered, threatened or protected species or their habitats; and (c) 
aerial application of pesticides.



3. Specific areas of concern for the reviewer include: (a) 
identification of environmentally sensitive areas or operations, (b) 
preparation of pertinent pesticide migration or drift into non-target 
areas.



4. Pollution Abatement and Occupational Safety Projects. Areas of 
concern include: (a) Have design and construction of adequate storage 
facilities been accomplished? (b) Is a disposal system pesticide rinse 
water available and used at the installation, and (c) Does the 
installation have an installation restoration plan? 



5. Pesticide Disposal, Excess or unusable pesticides may require 
disposal as a pesticide related waste through Resource Conservation and 
Recovery Act (RCRA) procedures. Specific areas of concern to the 
reviewer include: (a) Do excess pesticides, excess finished 
formulations, empty containers and rinse water require disposal? (b) Do 
local regulations apply to disposal? (c) Has the MACOM PMC been notified 
to redistribute excess pesticides, and (d) How are pesticides left from 
daily operations handled?



INSTALLATION SALE OR DISTRIBUTION OF PESTICIDES



1. Pesticide products are sold in exchange activities, commissaries, and 
self-service stores. Proper storage and display practices are needed to 
prevent toxic hazards and accidental contamination of personnel and 
materials.



2. Areas for review include (a) Are pesticides segregated to prevent 
spillage or leakage onto foods or dry goods? (b) Are warning signs used 
to alert the public of hazards? (c) Are proper displays used to keep 
pesticides out of the reach of children? (d) Are designated storage 
areas used to reduce hazards? (e) Do procedures exist to insure that 
clean-up materials are available and personnel are knowledgeable, and 
(f) Are only EPA-registered, general use pesticides offered for sale?


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CONDUCT OF REVIEWS



Installation pest management programs are reviewed on-site to update 
guidance, resolve problems, and assess installation compliance with 
policies and regulations. This section provides guidance for PMCs who 
are responsible for reviewing these programs.



PRE-VISIT. A program review begins before the actual on-site review.



1. Notification



a. Coordinate telephonically with MACOM installation personnel (medical 
and engineer activities are suggested) to schedule an on-site visit.



b. Issue notification letters approximately 30 days prior to the review. 
This allows the installation sufficient preparation time.



2. Identification of Priority Topics



a. Coordinate with the cognizant PMC's to determine any specific problem 
areas to be considered as priority topics during the review.

b. Check previous pest management program review findings. Follow-up on 
priority findings or problems identified in previous reports.



3. Identify time, location and participants for an in-briefing. It is 
desirable for the installation engineer, health and safety personnel, 
environmental coordinator, natural resources personnel, moral, welfare 
and recreational personnel, commissary personnel and the exchange 
manager to be included in the briefing. Ensure this briefing is 
coordinated with the installation commander.



4. Prior to the on-site visit, review the pest management plan, DD Form 
1532s completed since the last review, applicable state and local 
regulations that affect the program, and other applicable documents and 
records. Request copies of these documents from the installation during 
initial telephonic coordination if they are not on hand.



ON-SITE



1. Conduct a formal in-briefing with the key personnel identified above.



2. The review should include: A physical visit of the grounds including 
the shop facilities, applications sites, and interviews with personnel 
and activities which are involved in the program. Compare actual 
operations with the pest management plan and review shop records. The 
reviewer should keep the following questions in mind while conducting 
the review:



a. How is the pest management program supposed to work? What are the 
installation's chain of command and actions taken by the installation to 
regulate and direct the pest management program? The reviewer's 
understanding is usually gathered from multiple sources, such as 
in-briefings and installation orientations. During this step the 
reviewer will answer questions such as: Has the installation prepared a 
(1) pest management plan, (2) a spill Prevention control and 
Counter-measure Plan (SPCC), Installation Spill Control Plan (ISCP), 
and/or a spill standard operating procedure (SOP), and (3) a fire 
protection contingency plan?



b. Is the current pest management program adequate? Evaluate the 
strengths and weakness of pest management procedures and plans. Here the 
reviewer examines existing written plans and SOPs and looks for 
indicators such as: (1) clearly defined responsibilities, (2) adequate 
chain of command and/or responsibility, (3) awareness and capability of 
personnel, (4) coordination and cooperation between organizations with 
pest management responsibilities, (5) division of duties, (6) preventive 
measures, (7) documentation and record keeping, and (8) internal 
verification processes. This step determines the direction for the 
remainder of the review. 



3. Formulate findings and recommendations.



a. Formulating findings and recommendations is an on-going process that 
begins during the in-briefing and continues through preparation of the 
final report.



b. Always obtain sufficient information to support findings and 
recommendations. A decision must be made whether to include some or all 
of the supporting examples in the written report, or just to mention 
them in an out-briefing.



c. Put the findings into a broad perspective, such as: (1) What are the 
implications of the findings? (2) Are there hazards to personnel or the 
environment? (3) What is the "cost" of not taking action, and (4) Are 
other activities affected?



4. Conduct a formal out-briefing with key personnel. Findings are 
reported to installation command personnel during the exit briefing. 
During this briefing, the reviewer communicates all major findings and 
observations noted during the review that will appear in the report. The 
out-briefing should also include a summary of the positive aspects of 
the pest management program and an agreement as to what items will, or 
will not, appear in the written report. Remember, the reviewer, whether 
uniformed or civilian, is there to provide an evaluation and assistance 
-- not simply conduct an inspection. The reviewer should avoid, if 
possible, any action which looks like putting an installation on report. 
However, if the PMC finds a problem area, he must provide information to 
the installation commander for action to be taken. 



POST-VISIT



1. Coordinate recommendation with all affected agencies.



2. Reporting Findings. The reporting process actually begins during 
informal discussions between the reviewer and installation personnel 
when discrepancies, or commendable program aspects, are noted. These 
findings and recommendations should be reported to installation 
personnel before leaving their installation. The written report is to 
provide documentation of the review and recommended corrective actions. 
This report provides the chair of command with timely documentation to 
determine what, if any, action are required, and to justify additional 
resources, if needed. Reports should emphasize the positive aspects of 
the program. Never address an adverse action or item in the written 
report that was not covered in the out-briefing. 


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APPENDICES

Appendix A - Questions

•1. PROGRAM OPERATIONS •a. Precepts (i.e. Use of Surveillance, IPM, 
etc.) 



•Do installation pest management operations follow a written Pest 
Management Plan? 


•Are surveillance criteria specified in the Pest Management •Plan being 
used as a basis for control operations? Have acceptable (tolerance) 
limits for each pest been established where feasible? 


•Does the Pest Management Plan place an emphasis on IPM techniques? 


•Do surveillance and control operations comply with DoD guidance? 


•b. Pest Surveillance and Control Functions 


•Are mosquitoes a problem? •Are important disease vectors present? •Are 
mosquito breeding sites or potential breeding sites present? •Are 
breeding sites located near housing areas? •Are adult and larval 
mosquito surveillance conducted adequately and as specified in the Pest 
Management Plan? •Which organization conducts the installation 
surveillance program? •How is the surveillance data coordinated with the 
pest management shop? •Does the shop receive and act on surveillance 
data in a timely manner? •Are the control actions effective and IAW the 
pest Management Plan? •Does a liaison exist with local mosquito 
abatement district or public health agencies? 


•Are cockroaches a problem? •Are sanitation and/or harborage conditions 
conducive to cockroach infestations? •Should colonies be collected for 
resistance testing? •Is cockroach surveillance conducted and is it 
adequate? •Are the control measures effective? 


•Are filth flies a problem? •Are window and doors adequately screened? •
Are dumpster lids closed? •Is infestible refuse properly bagged? •Are 
the dumpsters cleaned regularly? •Should colonies be collected for 
resistance testing? •Are filth fly surveillance and control effective 
and conducted IAW the Pest Management Plan? •Are non-chemical controls 
used? •Are filth/biting flies present at kennels and stables? •Is manure 
being handled properly? •Are flies, rodents and/or birds present at the 
installation landfill? •Is refuse being handled properly? 


•Are rodents a problem? •Are exclusion (rodent-proofing) measures 
adequate? •If present, have rodent bait stations been service, is there 
evidence of feeding? •A rodent surveillance and control adequate and are 
they conducted IAW the Pest Management Plan? •Is there an outdoor rodent 
control program in effect? 


•Are birds a problem? •What species are a problem? •Are exclusion 
measures adequate? •Is bird surveillance conducted adequately and IAW 
the Pest Management Plan? •What, if any, toxicants are used in bird 
control operations? •Are non-chemical controls used? 


•Are stored products pests present? •Is there adequate space around 
outside walls for inspection? •Is stored product pest surveillance 
adequate and conducted IAW the Pest Management Plan? •Are joint 
inspection with medical, veterinary and pest management personnel being 
conducted, at least semi-annually, of infestible food storage areas? •
Are stringent sanitary standards being enforced in all food storage 
facilities? •Is fumigation performed for these pests? 


•Are termites a problem? •Is termite surveillance conducted and is it 
adequate? •Is termite surveillance and control done effectively and IAW 
the Pest Management Plan? •Is termite control done in accordance with 
current DoD policy? 


•Is surveillance and control conducted for turf and ornamental pests, 
noxious weeds, forest pests, and aquatic pests IAW the Pest Management 
Plan? •Are results of surveillance programs reported to the pest 
management shop? 


•c. Natural Resources Programs 


•Are grounds, forestry, or wildlife personnel using pesticides? •Are any 
agricultural outleases applying pesticides? •Are these uses identified 
in the pest management plan, reported to pest management personnel, and 
included in the DD form 1532 report? 


•d. Wood Preservation/Protection 


•What is the size of the installation pole inventory ? 


•What is the number of: •wooden poles •piling •marine piling •railroad 
ties •What is the average size of: •wooden poles •piling •marine piling 


•Are large numbers of treated construction timbers used? •Does the 
installation maintain an active pole inspection program? •Are poles 
inspected by in-house personnel, or by contract? •Does the installation 
have a ground line inspection and maintenance program in effect? •How 
frequently are poles inspected and treated? •Is the ground line 
inspection done in-house or contract? •Are procurement specifications 
available? •Are procurement specifications adequate? •Do contracts 
specify that treated wood suppliers must receive a copy of the 
specification? 


•2. PROGRAM MANAGEMENT 


•a. Pest Management Plan 


•Has a Pest Management Coordinator been assigned to the installation? •
Is a Pest Management Plan established? •Is the installation pest 
management requirements include din the Pest Management Plan? •Has the 
objective of control been identified? •Is surveillance included in the 
plan, where appropriate, for target pests/vectors? •Does the plan 
identify control operations performed? •Is there a current pesticide 
inventory? •Are specific non-chemical and chemical IPM techniques 
identified for each pest? •Are all sites identified where pest 
management is to be implemented? •Are sensitive/critical habitat areas 
of endangered/threatened species identified which may be affected by 
pest management operations? •Have all installation organizations which 
perform pest management been included in the Pest Management Plan? •Have 
all installation organizations which perform pest management been 
include in the Pest Management Plan? •Has the plan been reviewed and 
approved by the cognizant MACOM PMC? •How often is the plan updated? Is 
it current? 


•b. Workload Identification 


•Has the pest management workload of the installation been clearly 
defined? •When was the last manpower study? •Is work prioritized 
appropriately? •Are staffing levels based on current criteria and the 
defined pest management workload of the installation? •Are deferred work 
requirements identified? •Do daily records (or job/work orders) reflect 
the actual work required? •Is work scheduled to efficiently utilize pest 
control personnel, equipment and material? 


•c. Contracting 


•Have contracts for pest control services been reviewed and approved by 
the cognizant pest management consultant? •Are performance work 
statements prepared IAW AFPMB guidance? •Are contract pest control 
services monitored by a DoD-trained QAE? •Is a Quality Assurance 
Evaluation Plan used to evaluate contractor performance? •Are contractor 
employees certified? •Does the contractor report pesticide usage to the 
installation pest management shop monthly, or as required by contract? •
Do subcontractors applying termiticides as part of new construction 
contracts report pesticide usage to installation pest management 
services? •Are pesticides used on outleased lands approved as part of 
the installation Pest Management Plan? •Are pesticides used on outleased 
lands reported? •Do installation tenants report all pesticide usage to 
pest management personnel? •Are pest surveillance and control being 
conducted as specified in the contract? 


•d. Construction Management 


•Are designs for new construction/modification reviewed by professional 
pest management personnel? •Is construction in accordance with the 
current DoD policy on building construction and termite control? •Are 
designs and specifications using treated wood products reviewed before 
advertisement? 


•e. Support Agreements 


•Are there any intra-or interservice support agreements in effect? 


•f. Self-Help Pest Control Programs 


•Is a self-help pest control program established? •Are pesticides 
distributed through self-help approved by the MACOM PMC? •Are records of 
issuance of supplies being maintained? •Is pesticide use reported 
monthly to pest management services on DD Form 1532-1, or other 
appropriate document? •Are the pesticides properly labeled with adequate 
instructions? 


•g. Materials (Current and Proposed) 


•Have nonstandard pesticides and equipment been approved by the 
cognizant PMC, in writing, before purchase? 


•Is pesticide dispersal equipment properly calibrated? •Are service 
containers properly labeled? 


•h. Report and Records 


•Is pest surveillance time being properly reported? •Are daily pest 
management records being maintained on DD Dorm 1532- or equivalent? •Is 
DD Form 1532 prepared and submitted on a monthly, or quarterly, basis? •
Do the records on DD Form 1532 accurately reflect all installation pest 
management operations? 


•i. Competency 


•Does the installation have the appropriate number of trained and 
certified pesticide applicators? •Are all certificates valid? •Are the 
pesticide applicators certified in appropriate categories for the types 
of pest control being conducted? •Are appropriate installation 
supervisory pest management personnel cerified? •Are restricted use of 
state-limited use pesticides applied only by or under line-of-sight 
supervision of a certified pesticide applicator? •Is a reference library 
of up-to-date publications available to pest management personnel? 
Where? •Have personnel performing fumigations received specialized 
training? •Have QAEs been trained IAW DoD and service requirements? •Is 
a schedueld in-house training program being used to keep pest management 
personnel current? 


•4. FACILITIES 


•a. Operational and Storage Procedures 


•Is a current inventory of pesticide maintained? Is a copy provided to 
the installation fire department? •Is a pesticide spill clean up kit 
available in the shop area? •Is a pesticide spill clean up kit available 
in the shop area? •Are herbicides stored separately from other 
pesticides to prevent cross contamination? If not, is ventilation 
adequate to prevent cross contamination? •Are pesticide containers 
stored off the floor with access aisles to allow inspection? •Are 
containers present which display corrosion or leaks? •Are drip plans 
placed under the spigots of bulk pesticide storage container? •Is the 
pest management shop sited to prevent contamination of the environment 
and to personnel during normal operations or in case of fire or spills? 
If not, do installation fire and spill plans appropriately address 
issues? •Are pesticides stored in a dry building? •Is the pesticide 
storage facility secured to prevent unauthorized entry? •Is the 
temperature of the pesticide storage facility maintained between 40F and 
100F? •Is the storage area separate from areas where personnel work for 
prolonged periods? •Is the floor of the pesticide storage area designed 
to contain spills? •Are floor drains, if present, valved to prevent 
spills into the sewer system? •Are warning signs posted outside the 
storage area? •Are all shelves and pallets made of non-absorbent 
materials? •Are drains connected to septic system or underground tank? •
Do water sources used for pesticides have back flow prevention devices? 
•Are back flow prevention devices inspected? •Does the sink have a sign 
posted which reads "DO NOT DISCHARGE PESTICIDE OR PESTICIDE SOLUTIONS IN 
THE SINK"? •Are safety procedures available (posted) in the storage 
area? •Are emergency shower and eye lavage present in the shop? 


•b. Change Room 


•Does the pest control facility have a change room? •Is adequate 
personnel locker space provided? •Is a shower available for pest 
management personnel? 


•c. Outdoor Mixing Area 


•Is the outdoor mixing areas adequate? •Do all water sources used for 
mixing pesticides have back flow prevention devices? •Are back flow 
prevention devices inspected annually? 


•d. Vehicles 


•Are vehicles used during pest control operations single purpose? •Are 
sufficient vehicles assigned to the pest management shop? •So pest 
control vehicles have separate cab and cargo compartments? •Is a 
portable eyewash available on vehicles at remote application sites? •Are 
emergency phone numbers available (posted) on vehicles? •Are pest 
control vehicles properly identified? •Do pest control vehicles have 
local storage areas? •Does each pest control vehicle carry a spill kit? 


•4. HEALTH AND SAFETY. Have health, safety, and fire officials evaluated 
their areas of responsibility within the last twelve months as required 
by service regulations? 


•a. Medical Surveillance 


•Are all pesticide applicators included and participating in a medical 
surveillance program? •Are there any diseases which place pest 
management or other personnel at risk, for example, rabies, plague, 
histoplasmosis, Lyme disease? 


•b. Work Place Monitoring 


•Is the pesticide storage area adequately ventilated? •Is the work 
surface used for pesticide mixing provided with adequate exhaust 
ventilation? 


•c. Respiratory Protection Program 



•Are the pesticide applicators included in the installation respiratory 
protection program? •Are appropriate/approved respirators being used 
when handling pesticides. •Are respirator cartridge canisters changed at 
appropriate intervals? •How is respirator use monitored? 


•d. Coordination with fire and safety personnel 


•Have the hazards of a pesticide fire been thoroughly discussed with 
emergency (medical/fire) services? •Are installation emergency services 
updated annually and when change in pesticide usage occur? •Is adequate 
fire protection provide for stored pesticides? 


•e. Personal and Public Safety 


•Are the antidotes 2-Pam (protopam chloride) and atropine sulfate 
available in the pharmacy or emergency treatment room? •Is adequate 
personal protective clothing/equipment provided? •Is personal protective 
clothing/equipment provided? •Is personal protective clothing/equipment 
worn? •Is laundering of protective clothing provided by the 
installation? •Does the pest management shop have its own washer and 
dryer? •Is protective clothing and equipment stored separate from 
pesticide areas? •Is hazardous duty incentive pay or environmental 
differential pay paid to any pest management personnel? •Does the 
installation safety SOP include pest management operations? •Is the 
chart "Emergency Medical treatment for Acute Pesticide Poisoning" posted 
in the emergency treatment room? •Are antivenins to local venomous 
arthropods and vertebrates available in the emergency room? 


•f. Hazard Communication Program (right-to-know) 


•Are Material Safety Date Sheets available for review by pest management 
personnel upon request? •Is there a written communication program 
available for hazardous materials? •Are state "right-to-know" laws being 
followed? •Are pesticide labels for every pesticide on hand readily 
available for reference? 


•5. a. Labels and labeling 


•Are pesticides only applied in accordance with label instructions? •Are 
all pesticides EPA registered? 


•b. State regulations/local ordinances 


•What state and local regulations apply to pest management? •Are all 
State and local regulations available at the installation for reference?
 •Are any pesticides being used under FIFRA 24c (special local needs)? 


•c. Quarantine 


•Is the installation meeting requirements for quarantine pests of 
agricultural and public health importance? •Is an SOP on quarantine 
available? •Is disinsection of aircraft or ships done at the 
installation? If so, by whom? 


•d. Pesticide spills 


•Does the current Spill Prevention, Control, and Countermeasure (SPCC) 
Plan include pesticides? •Does the current Installation Spill 
Contingency Plan (ISCP) address pesticides? •Are installation 
contingency plans for fires and spills of hazardous materials, the 
installation EA/EIS, and the installation Pest Management Plan reviewed 
by installation pest management personnel? 


•e. DoD/State MOAs 


•Is an MOA in effect? Does it work? •Are there any DoD/State MOA's 
concerning certification of pesticide applicators? If so, are copies 
available at the installation? •Are there any other MOA's in effect? 


•6. LOCAL COORDINATION 


•Who are the local and state government agency contract? •Does liaison 
exist with local mosquito abatement and public health agencies? •When 
was the last state or local agency site visit, and what were their 
findings? 


•7. ENVIRONMENTAL PROTECTION 


•a. Endangered/protected species and habits 


•Are there any endangered species, threatened species or critical 
habitats on the installation? •Are any permits used in dealing with 
protected animal species? •Do any pest management programs represent a 
risk or potential hazard to endangered/threatened species or critical 
habitats? 


•b. Environmentally sensitive operations 


•Are Environmental Assessments on file for current or anticipated 
control program? •How are the environmental/land management/natural 
resources coordinator (s) involved with the pest management program? 


•c. Pollution abatement and occupational safety projects 



•(see 5d, Pesticide Spills) •Is pollution abatement funding being used 
to correct pesticides related deficiencies? •Are OSHA funds being sued 
to correct pest management shop related deficiencies? •Is the pest 
control shop sited to prevent contamination of the environment or 
personnel during normal operations, or in case of a fire or pesticide 
spill? 


•d. Disposal 


•Have excess or unserviceable pesticides been reported to the Defense 
Reutilization and Marketing Office (DRMO)? •Is excess finished spray 
managed properly? •Is pesticide rinse water being managed properly? •Are 
empty pesticide containers managed properly? •Is a filtration system in 
operation? •Are those pesticides identified which may contribute to the 
installation RCRA hazardous waste disposal burden? •Do water quality and 
effluent regulations exist which impact on pest management operations? 


•8. Installation sale or distribution of pesticides 


•Are the pesticides offered for sale registered by EPA? •Are pesticides 
offered for sale registered for general use only? •Are pesticides 
displayed and arranged properly? •Are pesticides stored properly? •Are 
personnel familiar with clean up procedures? •Are materials available 
for clean up of pesticide spills? •Are sales personnel instructed to 
store pesticides separately from food stuffs or clothing? •What 
pesticides, if any, are being distributed? 

------------------------------------------------------------------------


Appendix B - Suggested Installation Contacts to Visit during Pest 
Management Program Evaluations



Person/Office/Facility                  Items of Discussion       
Installation Commander                  In/Out-brief
Civil Engineer or                       In/Out-brief Program overview
Public Works Officer
Hospital Commander,                     In/Out-brief, program review
Preventive Medicine Officer,
MEDDAC Commander
Pest Management Supervisor/Coordinator  Main contact during review
Sanitation Superintendent               Courtesy visit
Environmental Officer/Coordinator       Review environmental concerns
                                        on the installation that
                                        relate to the use of pesticide
Natural Resources Manager               Discuss pest management and
                                        its relationship to the
                                        natural resources program,
                                        outlease
Electric Shop, Utilities                Utility pole inspections,
Foreman, Buildings and Grounds Chief    groundline inspection and
                                        treatment												
Installation Contracting Office         Pest management contracts,
                                        quality assurance evaluation
                                        issues, pesticide usage
                                        reporting
Supply Officer                          Supplies, equipment, issue
                                        controls for pesticides
U-Fix-It Stores                         Self-help pest control items 
SHIP Stores                             distribution and distribution
                                        and accounting
Roads & Grounds Section,                Grounds pest control program
Railroads, Wood Protection
Housing Office                          Pest management in quarters,
                                        and Self-help pest control 
                                        efforts
Fire Department                         Fire safety, hazardous spills,
                                        prefire plans
Industrial Hygiene, Environmental       Surveillance of medical pests,
Health Office, Health & Safety          vector-borne diseases,
Office, Preventive Medicine,            industrial hygiene surveys,
Bioenvironmental Engineering            respiratory protection,
                                        occupational health program
                                        and work place monitoring
Supply Department                       Procedures for handling
                                        pesticides and equipment
                                        procurement
Medical Department                      Incidence of vector-borne
                                        diseases, pesticides in stock,
                                        physical examinations and
                                        cholinesterase testing
Emergency Room                          Pesticide antidotes,
                                        antivenin, emergency treatment
                                        services for pesticide
                                        poisoning
Airfield Operations                     Birds strikes/wildlife hazards
Aviation Safety                         weed control
Golf Course                             Pesticide use, storage and
                                        mixing areas, certification
Commissary                              Stored product pests,
                                        pesticide sales
Exchange                                Pesticide sales, storage
Food Handling Areas                     Sanitation, pest problems
Stables and Kennels                     Sanitation, fly control
Railroad                                Tie inspection, materials
                                        longevity, right-of-way
                                        vegetation control
Public Health Agencies                  Disease vectors, pest
                                        management resources







Veterinarian                            Zoonotic diseases, food
                                        inspection, kennels