SECTION J ________________________________________________________ LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS 1. General_Information: This section is prepared by the Con tracting Officer after receiving copies of all technical exhibits and other documents from the PWS writer. This list should include title, date, and number of pages for each document, technical exhibit, and other attachments that make up the solicitation package. 2. Instructions: The PWS writer should consolidate technical exhibits or attachments wherever possible in order to preclude overlapping requirements. Tables and maps showing areas should be self-explanatory, if possible, and referenced to specific paragraphs in the solicitation package. The items listed in SECTION J should be attached to the solicitation package following SECTION M. 3. Examples: The following is a representative listing of documents. Sample Technical Exhibits are included in SECTION J of this guide for instructional purposes only. They are identified by an asterisk in front of the Technical Exhibit number listed below. a. Technical_Exhibits REF. NUMBER PARA. TITLE DATE PAGES * 1 Annual Workload Analysis May 93 1 1 J-1 REF. NUMBER PARA. TITLE DATE PAGES * 2 Preventive Maintenance 3 Frequency and Tasks May 93 * 3 Preventive Maintenance Inventory May 93 2 * 4 Monitoring of Refrigeration, Ventilation, and Air- Conditioning Equipment and System May 93 2 * 5 Air-Conditioning Shutdown Energy Savings Reports/Submissions May 93 1 * 6 Government-Furnished Property May 93 1 7 Contract for Sale of Utility Services May 93 1 8 Military Police - Motor Traffic Codes May 93 10 9 Facility Engineer Work Clearance Form May 93 1 b. References (Only list references that are included in the solicitation package.) c. Documents (Only list documents that are included in the solicitation package.) d. Attachments (Only list attachments that are included in the solicitation package.) 2 J-2 LIST_OF_MAPS/DRAWINGS NOTE_TO_WRITER: Include site plan drawing(s) that show all activity buildings, housing area(s), recreation facilities, and other areas where the Contractor is to provide service. Maps and drawings are property of the Government and shall not be used for any other purpose other than that specified. After award (specify) sets of maps/drawings will be furnished to the Contractor without charge. 3 J-3 ANNUAL WORKLOAD ANALYSIS REFRIGERATION AND AIR-CONDITIONING The total number of Service Orders (SOs) and Individual Job Orders (IJOs) accomplished during (specify fiscal year) is not meant to represent the workload a Contractor would be required to perform during a year of contract performance. The number of SOs was (specify) and IJOs was (specify). It should be understood that each SO and IJO may well have contained multiple tasks of the type described in the following schedule. The workload shown in the following schedule detailing units, frequencies, and variances represents the tasks upon which the bid must be based. NOTE_TO_WRITER: This schedule is incomplete and is included as an example of a Technical Exhibit which may be 4 included in SECTION J. Include any information which would be needed by the Contractor in preparing his bid. Annual Frequency Code Description Unit Frequency Variance 1 Air Conditioner, Check for EA 27 +/- 1 Serviceability 2 Air Conditioner, Maintain EA 12 +/- 1 3 Air Conditioner, Repair EA 2,201 +/- 5 4 Compressor, Repair EA 89 +/- 3 5 Cooler, Water Repair EA 218 +/- 5 6 Dehumidifier, Repair EA 6 +/- 1 TECHNICAL EXHIBIT 1 J-4 The historical hours listed below are for informational purposes only; however, the Contractor must consider these factors as a requirement to accomplish the workload shown above. Travel Time (Historic time used to travel to and from job site) (specify hours) Surety/Security Delays (Include hours used for processing hazardous work permits, entry to security areas, etc.) (specify hours) Historically (specify %) of the workload was performed outside normal duty hours. 5 TECHNICAL EXHIBIT 1 J-5 PREVENTIVE MAINTENANCE FREQUENCY AND TASKS FOR REFRIGERATION, VENTILATION, AND AIR-CONDITIONING EQUIPMENT FREQUENCY Start-up or Quarterly Shutdown Semi- or Annually Semi- Description Annually Monthly Annually 1. Lubrication: Lubricate as required, add X X X 6 lubricant if grease dispenser or oil cup is less thanhalf full, add oil to crankcase of compressor if below correct level and change if dirty, using correct type of lubricants; clean or replace lubricant lines and lines and fittings. 2. Rust and Corrosion: Inspect and correct X X existence of rust, bare spots, and corroded areas. 3. Motors, Drive Assemblies, and Fans: Remove X X X accumulations of dust, dirt, and grease; re- place or tighten worn, loose, missing, or damaged connections and connectors, bent blades, worn or loose belts; correct unbalance, misalignment, excessive noise and vibration, end play of shafts, ineffective sound isolators, poor condition of motor windings and brushes. Do not use abrasives that will wear surfaces. 4. Wiring and Electrical Controls: Tighten X X loose connections and parts; adjust contact springs; clean contacts. Repair discrepancies. 5. Temperature and Humidity Controls: Adjust X X improper setting; tighten loose connections; clean/correct dirty, pitted or misaligned contacts; check overall operation of control system to include switches, transmitters, receivers, controller, pilot positioners. TECHNICAL EXHIBIT 2 J-6 FREQUENCY Start-up or Quarterly Shutdown Semi- or Annually Semi- 7 Description Annually Monthly Annually 6. Lubricate and adjust dampers linkage. Clean X soot, dirt, dust, and other deposits. Tighten or adjust broken, loose, or missing connections and parts; repair excessive vibration, material defects, defective operation of movable parts, improper seasonal or operating settings of dampers; check and balance air distribution in branch circuits; make adjustments. 7. Insulation and Vapor Barriers: Inspect X to ensure retention of insulation properties. 8. Air Filter: Replace throw-away filters as X X necessary; wash permanent-type filters in solvents; rinse with hot water; store viscous coating in accordance with manufacturer's instructions; service, replace, or repair roll type filters, bag filters, electronic air cleaners. 9. Inspect guards, casings, hangers, supports, X X platforms, and mounting bolts. Tighten loose connections and parts and adjust level; report defective sound isolators and any repairs or replacement needed. 10. Pump Units: Clean dust, dirt, and other X X X deposits; adjust loose or missing con- nections or parts. Inspect for leaks, noise, vibration, and other discrepancies; add pump lubricant or shut down. 11. Piping: Inspect for leaks, corrosion, X X X deformations, material defects of fittings, copper tubing, steel piping. 12. Compressprs: Remove dirt, dust, and other X X accumulations; tighten loose connections, belts and parts; correct misalignment, check for proper operation. Perform operational task as required in TB 43-0151 - Inspection and_Test_of_Air_&_Other_Gas_Compressors. TECHNICAL EXHIBIT 2 J-7 8 FREQUENCY Start-up or Quarterly Shutdown Semi- or Annually Semi- Description Annually Monthly Annually 13. Shell and Tube-Type Condensers: Remove dust X X accumulation; inspect for leaks, including connection to cooling tower. (Internal scale indicated by small difference in temperature of refrigerant and cooling water when taken by mercury thermometer in inlets and outlets). Remove scale ac- cumulations as required. 14. Self-contain Evaporative Condensers & X X X Cooling Tower: Inspect for leaks; adjust float controls; adjust outdoor air flow; clean clogged nozzles; adjust sprays; remove scale; service chemical treatment. 15. Air-Cooled Condensers: Vacuum, brush or X X wash; check for leaks; tighten loose connections. 16. Refrigerant Driers, Strainers, Valves, Oil X X Traps, and Accessories: Clean out strainer baskets; inspect for missing or worn parts, leaks and other defects. 17. Cooling and Heating Coils: Clean out dust X X or wash particularly between fins, using vacuum cleaner or brush; straighten bent fins; correct level; remove obstructions from air flow; clean or replace filters; make adjustments. 18. Fan: Check revolutions per minute, X direction and alignment for freedom of rotation. 19. Coil and Fan Cleanliness: Remove all dirt, X X lint, oil, and other foreign substances. Inspect for bent or chipped fan blades, other discrepancies. 20. Drive Belts and Air Compressor Belts: X X X Check for wear, tension, and replace as required. TECHNICAL EXHIBIT 2 9 J-8 FREQUENCY Start-up or Quarterly Shutdown Semi- or Annually Semi- Description Annually Monthly Annually 21. Meters, Pressure Gages, Indicating and X X X Recording Instruments, Thermometers, and Thermostats: Inspect for leaks, cracked dial-cover glasses, mechanical damage. Check accuracy of thermometers by mercury thermometers; check accuracy of thermostats by sling phychrometer or by wet-bulb or dry-bulb mercury thermometer, make minor repairs. (Minor repairs are those costing less than $50 in time and materials.) 22. Brine Solutions: Test and adjust. X X 23. Drain and install anti-freeze on all idle X equipment which could be damaged by freezing. 10 TECHNICAL EXHIBIT 2 J-9 PREVENTIVE MAINTENANCE INVENTORY VENTILATION AND AIR-CONDITIONING (HVAC) SERVICES PREVENTIVE_MAINTENANCE_FREQUENCY_CODES Code 1 - PM on Start up/Shut down PM Monthly during operation of systems and equipment as stated in equipment listing (specify). Code 2 - PM Monthly and Semi-Annually as stated in equipment listing (specify). Code 3 - PM on Start up/Shut down PM Monthly during operation while equipment is required to be in operation as stated in equipment listing (specify). ______________________________________________________________________ | | | | | PM | | | | Ton/HP | Operational | Frequency | |___Building_#___|__Quantity__|___Size___|______Days_____|_____Code____| |______30________|_____1______|___100____|______180______|______1______| |________________|_____5______|____5_____|__As_Required__|______3______| |_____120________|_____2______|__60_HP___|______120______|______1______| |________________|_____1______|____15____|______120______|______1______| |________________|_____1______|____10____|______120______|______1______| |________________|_____1______|___7_1/2__|______120______|______1______| |________________|_____1______|__3_Ton___|______365______|______2_CTR*_| |________________|_____1______|___7_1/2__|______365______|______2______| |_____300________|_____1______|___7_1/2__|______120______|______1______| |_____305________|_____1______|___7_1/2__|______180______|______1______| |_____309________|_____2______|____40____|______180______|______1______| |________________|_____1______|____40____|______120______|______1______| |________________|_____1______|____25____|______180______|______1______| |________________|_____1______|____25____|______120______|______1______| |________________|_____1______|____10____|______180______|______1______| |________________|_____4______|____10____|______180______|______1______| 11 |________________|_____1______|_____3____|______120______|______1______| |_____309-A______|_____1______|____25____|______180______|______1______| |________________|_____2______|____10____|______180______|______1______| |_____309-C______|_____1______|____10____|______180______|______1______| | 309-E | | | | | |____Trailer_____|_____2______|____9_Ton_|__As_Required__|______3_CTR*_| |_____310________|_____1______|____50____|______180______|______1______| |________________|_____1______|___7_1/2__|______120______|______1______| |_____311________|_____2______|____10____|______365______|______2______| |________________|_____4______|_____5____|______365______|______2______| |_____314________|_____1______|___350____|______200______|______1______| |_____315________|_____1______|_____3____|______365______|______2_CTR*_| TECHNICAL EXHIBIT 3 J-10 MONITORING OF REFRIGERATION, VENTILATION, AND AIR-CONDITIONING EQUIPMENT AND SYSTEMS The Contractor shall inspect, monitor, and maintain proper operation, on a daily or weekly basis, the attached Refrigeration, Ventilation, and Air-Conditioning Equipment and Systems. Maintaining proper operation shall include correcting oil levels, noisy operation, temperatures and pressures, etc. Daily, as used throughout this Technical Exhibit is defined as each work day (Monday through Friday). ________________________________________________________________________ | | | Ton/HP | | Operational | Monitoring | |_Bldg.#_|_Quantity_|__Size__|__Description__|____Days_____|_Frequency___| |___30___|____1_____|_100_Ton|__HVAC_________|____180______|____Daily____| |________|____5_____|__5_____|__HAVC_________|_As_Required_|____Daily____| |__120___|____2_____|__60____|__HAVC_________|____120______|____Weekly___| |________|____1_____|_7_1/2__|__HAVC_________|____365______|____Weekly___| |________|____1_____|_7_1/2__|__HVAC_________|____120______|____Weekly___| |________|____1_____|__10____|__HAVC_________|____120______|____Weekly___| |________|____1_____|_7_1/2__|__HAVC_________|____120______|____Weekly___| |__309___|____4_____|__10____|__HVAC_________|____180______|____Daily____| |________|____1_____|__3_____|__HAVC_________|____120______|____Daily____| |________|____1_____|__40____|__HAVC_________|____120______|____Daily____| |________|____1_____|__25____|__HAVC_________|____120______|____Daily____| |________|____2_____|__40____|__HVAC_________|____180______|____Daily____| |________|____1_____|__10____|__HAVC_________|____180______|____Daily____| |________|____1_____|__25____|__HVAC_________|____180______|____Daily____| |________|____1_____|__10____|_Air_Compressor|____365______|____Daily____| 12 |_309-A__|____1_____|__25____|__HAVC_________|____180______|____Daily____| |________|____2_____|__10____|__HAVC_________|____180______|____Daily____| |_309-C__|____1_____|__10____|__HVAC_________|____180______|____Daily____| |__310___|____1_____|__50____|__HAVC_________|____180______|____Weekly___| |________|____1_____|_7_1/2__|__HAVC_________|____180______|____Weekly___| |________|____1_____|__1/4___|_Air_Compressor|____365______|____Weekly___| |__314___|____1_____|_200_Ton|__HAVC_________|____365______|____Daily____| |__316___|____2_____|__10____|__HVAC_________|____120______|____Daily____| |________|____20____|_7_1/2__|__HAVC_________|____365______|____Weekly___| |__321___|____2_____|__15_Ton|__HVAC_________|____120______|____Daily____| |________|____1_____|___2____|_Air_Compressor|____365______|____Weekly___| |__322___|____1_____|__50____|__HAVC_________|____200______|____Weekly___| |__327___|____1_____|__10____|__HAVC_________|____120______|____Daily____| |__328___|____2_____|_7_1/2__|__HVAC_________|____180______|____Daily____| |________|____5_____|__20_Ton|__HAVC_________|____365______|____Daily____| |________|____6_____|__18_Ton|__HAVC_________|____365______|____Daily____| TECHNICAL EXHIBIT 4 J-11 ________________________________________________________________________ | | | Ton/HP | | Operational | Monitoring | |_Bldg.#_|_Quantity_|__Size__|__Description__|____Days_____|_Frequency___| |________|____1_____|___1____|_Air_Compressor|____365______|____Weekly___| |__330___|____1_____|__20____|__HAVC_________|____120______|____Weekly___| |________|____1_____|__25____|__HVAC_________|____120______|____Weekly___| |__331___|____1_____|__100___|__HAVC_________|____180______|____Weekly___| |__342___|____1_____|__50____|__HVAC_________|____200______|____Weekly___| |________|____1_____|________|_Air_Compressor|____365______|____Weekly___| |__359___|____1_____|__80_Ton|__HAVC_________|____120______|____Daily____| |________|____1_____|___3_Ton|__HAVC_________|____365______|____Weekly___| 13 TECHNICAL EXHIBIT 4 J-12 Date _________________________ AIR-CONDITIONING SHUT DOWN ENERGY SAVINGS The Contractor shall provide input for Columns 3-7 ____________________________________________________________________ | (1) | (2) | (3) | (4) | (5) | (6) | (7) | |_Bldg_|__HP__|_Hours_Off_|_Time_on_|_Time_off_|_$_Saved_|_KWH_Saved_| |__30__|__100_|___________|_________|__________|_________|___________| |_120__|__120_|___________|_________|__________|_________|___________| |_310__|__45__|___________|_________|__________|_________|___________| |_314__|__300_|___________|_________|__________|_________|___________| 14 |_324__|__60__|___________|_________|__________|_________|___________| |_327__|__30__|___________|_________|__________|_________|___________| |_330__|__25__|___________|_________|__________|_________|___________| |_331__|__100_|___________|_________|__________|_________|___________| |_339__|__40__|___________|_________|__________|_________|___________| |_359__|__80__|___________|_________|__________|_________|___________| |_360__|__55__|___________|_________|__________|_________|___________| |_367__|__55__|___________|_________|__________|_________|___________| |_392__|__175_|___________|_________|__________|_________|___________| |_393__|__125_|___________|_________|__________|_________|___________| |_400__|__75__|___________|_________|__________|_________|___________| |_459__|__170_|___________|_________|__________|_________|___________| |_860__|__50__|___________|_________|__________|_________|___________| |_2401_|__150_|___________|_________|__________|_________|___________| |_2407_|__30__|___________|_________|__________|_________|___________| |_2501_|__300_|___________|_________|__________|_________|___________| |_2503_|__30__|___________|_________|__________|_________|___________| |_3024_|__50__|___________|_________|__________|_________|___________| |_3070_|__60__|___________|_________|__________|_________|___________| |_3073_|__90__|___________|_________|__________|_________|___________| |_3074_|__60__|___________|_________|__________|_________|___________| |_3144_|__50__|___________|_________|__________|_________|___________| |_3147_|__100_|___________|_________|__________|_________|___________| |_3148_|__100_|___________|_________|__________|_________|___________| |_3240_|__30__|___________|_________|__________|_________|___________| TECHNICAL EXHIBIT 5 J-13 LIST_OF_MAPS/DRAWINGS NOTE_TO_WRITER: Include site drawing(s) that show all activity buildings, housing area(s), recreation facilities, and other areas where the Contractor is to provide service. Maps and drawings are property of the 15 Government and shall not be used for any other purpose other than that specified. After award (specify) sets of maps/drawings will be furnished to the Contractor without charge. J-14 16 GOVERNMENT-FURNISHED_PROPERTY NOTE_TO_WRITER: List all facilities that are to be provided to the Contractor. Provide descriptive characteristics and provide simple drawings of each facility showing Contractor areas, areas retained for use by the Government, etc. List all equipment and materials that will be provided to the Contractor. Provide descriptive characteristics including manufacturer, model, type, age, condition, size or capacity, etc.; and provide specific equipment maintenance requirements, if any, beyond the general requirements specified in SECTION C. Materials that are to be provided should be identified by generic name, Federal or commercial specification, and quantities of issue. Indicate how it is to be provided to the Contractor, i.e., Contractor pick-up or Government delivery to Contractor site. J-15 17 GOVERNMENT-FURNISHED_PROPERTY 1. Facilities: Building Sq._Ft. Use 1 209 Warehouse 2 1,751 Admin/Maint 3 195 Admin 4 65 Storage 2. Equipment: Type Manufacturer Capacity Quantity Location Generator Cummings 200 KW 1 Bldg 2 Furnace Rheems 10,000 BTU 2 Bldg 1,3 Space Heater Rheems 5,000 BTU 1 Bldg 4 18 J-16 19