SECTION G  _______________________________________________________


CONTRACT ADMINISTRATION DATA


1.  General_Information:  The Contracting Officer is responsible 

for including accounting and appropriation data and any required 

contract administration information or instructions other than 

those on the solicitation form (Standard Form 33).  The PWS 

writer may include any special invoicing instructions.  


2.  Instructions:  Include any special invoicing instructions 

applicable to the installation.  Where multiple paying offices are 

used, inform the Contracting Officer of the correct paying 

office(s) who will make payment, or other appropriate payment 

data.  Discounts offered in service contracts are often lost due 

to failure to provide the paying office approved invoices in the 

discount time frame.  The above provision will allow the paying 

office the means to monitor payments due and aid all offices to 
      
insure such discounts can be taken when appropriate.  PWS writers 

should also be aware that Public Law 97-177 (S.1131) requires 

procurement contracts to contain specific payment deadlines and 

that bills be paid on time or pay a penalty (interest charge) 

computed as described in the Contract Disputes Act of 1978.  

Public Law 97-177 provides that, unless a different period is 

negotiated by the parties, payment will be due 30 days after 

receipt of the invoices.  








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      NOTE_TO_WRITER:  The Contracting Officer must be 
      instructed not to approve invoices unless work has been 
      accomplished satisfactorily.  Failure to verify work prior 
      to approving payment could result in the Contractor being 
      paid for work either not done or done unsatisfactorily, 
      with a further result that the Contracting Officer who 
      approves payment could be held liable.  It is important 
           that the Contracting Officer carefully document a 
      Contractor's performance.  AGSCA Decision No. 22784 
      (August 13, 1981) found that where there is no evidence 
      (lack of documentation) of quality assurance surveillance, 
      the Government must give partial credit for satisfactory 
      work with no deductions allowed; i.e., evaluators who keep 
      track of daily progress must give credit for work 
      satisfactorily performed, even if only partial.


3.  Example:  The following provision is highly recommended for 

all service contracts:  


      A Contractor shall submit an original and two copies of all 

invoices directly to the paying office shown in block 27, Standard 

Form 33 (SF 33).  One additional copy shall be submitted to the 

Contracting Office shown in block 7, SF 33 and (specify) copy(s) 

shall be submitted to the Contracting Officer.  All invoices shall 

reflect the contract number, any applicable work order number, and 

any applicable delivery order number.  The original vendor copy 

for any reimbursable parts or material invoices shall be attached 

to the copy provided to the Contracting Officer.  Each invoice 

shall be certified by the Contractor as being true, complete, and 

accurate.  Additionally, each invoice containing reimbursable 

parts or material items shall have attached, or reflect 

disposition of, all parts or materials, and any credits to the 



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Government for excess parts or materials not used on the specific 

job or project as approved by the Contracting Officer.  CAUTION:  

Failure by Contractor to submit invoices as specified by DFAR 




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Subpart 52.232-7000 may delay any payment due and shall be at the 

Contractor's own risk.  Also, failure to provide each office with 

copies suitable for copying with a (specify type) copy machine may 

cause delay.  Any delay, due to submission of incorrect invoices 

by the Contractor, shall be cause to adjust any period related to 

any discounts offered.  The original copy, submitted to the paying 

office, shall govern computation of any discount period.





























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